HR Admin Officer

Contract: Perm 37.5 hours
Salary: £24,150
Location: Little Havens (plus other sites)
Closing Date: May 31, 2022

At Havens Hospices, we are passionate about caring for children, young people and adults with complex or incurable conditions. Our specialist Care Teams can support them and their family living throughout illness, death and bereavement, in the comfort of their own home and through our hospice services.

As a HR Officer you will be actively supporting the operation of the Charity by providing professional HR support as a core element of an effective and professional HR service across our entire staff group.

Although you may not be giving direct care to our families, this role will have a direct effect on our palliative and supportive care. By making the most of every day you work at Havens Hospices you’ll be ‘Making every day count’ for those who need us most.

Main responsibilities for this role include providing accurate and timely administrative support to the HR team across the full range of HR work, including the recruitment and onboarding process, pay and employee contractual related processes.

You will bring:

  • Experience as an HR/Recruitment Officer
  • CIPD Qualification (Desirable) or willingness to study towards one
  • Strong administration and communication skills
  • Highly organised and ability to organise own workload

As an employer Havens is committed to Fairness, Respect, Equality, Diversity, Inclusion and Engagement.  It is at the heart of everything we do: as a care provider, an employer and a place to volunteer.

As an organisation, we’re committed to having an inclusive working environment that respects and welcomes people from all backgrounds and abilities. In order to create this environment, we are committed to FREDIE and Quality Improvement initiatives. Quality Improvement is intended to support us all in our dual responsibilities of maintaining quality of care, and continuously improving care, so we are always striving for the best.

For an informal chat about this role please contact Leah Knowles on or email recruitment@havenshospices.org.uk

Full job specification

Key responsibilities:

  • To provide accurate and timely administrative support to the HR team across the full range of HR work, including the recruitment and onboarding process, pay and employee contractual related processes.
  • First point of day-to-day contact for HR and recruitment queries and support to staff and line managers.
  • Managing as necessary the relevant HR shared channels and email inboxes including responding to queries and escalating matters as needed to HR Adviser(s) or the HR Manager.
  • Undertaking the administrative support process for recruitment including placing adverts, organising shortlisting and interviews, onboarding documentation and pre-employment checking.
  • Administering the on-line Disclosure and Barring Service (DBS) and health clearance checks as required.
  • Liaising with the payroll Officer to ensure all changes of terms and conditions, one-off payments, new starters and leavers are processed before the payroll cut-off date(s).
  • Managing the leaver administration process including producing acceptance of resignation letters, finalising annual leave balances, coordinating exit interviews and closing the HR system record.

Key benefits:

  • 33 days annual leave (pro-rata) rising to 38 days with length of service (Including Bank Holidays)
  • Salary sacrifice scheme for pension and annual leave purchase
  • Competitive pension schemes and NHS pension for continuing members
  • Learning and Development team committed to personal and professional development, offering a number of education opportunities
  • Life Assurance
  • Employee referral bonus
  • Employee assistance Programme.
  • Wellbeing sessions (monthly)