Facilities Administrator

Contract: Part Time - 25 hours over 5 days
Location: Little Havens
Closing Date: Jun 30, 2021

We’re looking for a Facilities Administrator to join our dynamic organisation, providing comprehensive administrative support. With an excellent eye for detail and knowledge to ensure things are running smoothly behind the scenes, we can be sure that the hospices are totally focused on ‘Making Every Day Count’ for our patients and children.

Candidates will have experience with a multitude of databases, and experience providing administrative support in a similar role. They must be highly organised, solution-focused and possess strong problem-solving skills. The successful candidate will provide support to a multitude of users across the organisation and must have excellent communication skills.


Full job specification

Key Responsibilities

  • Manage (in conjunction with the current Volunteer assistance) the Sentinel Incident Reporting Module, receiving electronic incident reports and ensuring that these are in line with the Incident Reporting procedure.
  • Understand the Compleat Purchase Order system in order that the information on Pirana and Compleat are in harmony, ie PO Numbers and dates of supplier visits etc
  • Undertake the authorisation and production of access control badges following Charity procedures
  • Identify improvements to processes and highlight them to the Estates Manage

Benefits for You

  • 33 days annual leave (pro-rata) rising to 38 days with length of service (Including Bank Holidays)
  • Perkbox retailer discount scheme
  • Salary sacrifice scheme for pension and annual leave purchase
  • Competitive pension schemes and NHS pension for continuing members
  • Learning and Development team committed to personal and professional development, offering a number of education opportunities